Note: the following is an edited transcript of the video narration.
Using Oracle software and cloud services and not managing your Oracle contracts and compliance is like playing Russian roulette with your IT budget. You may dodge the bullet this time. You may even dodge it the next time. But eventually the Oracle sales and LMS audit teams are going to get you and you can count on it.
Figuring out your compliance position with Oracle can be a daunting task, especially if you are a red stack customer. You’re dealing with database, middleware, EBS suite, and a host of other industry applications and cloud services. Oracle’s acquired over 100 software and cloud vendors over the years. If you only use 10 of them, then you have 10 different compliance models just to stay in line with Oracle. Fall out of line with any one of them and you’ll pay dearly.
The secret of taking control of your Oracle relationship is to break it down into smaller pieces.
How do you eat an elephant? One bite at a time. How do you stay in control of your Oracle and stay in compliance? One step at a time. The first step in this process must be answering the most basic of questions: What products do I own, and what are the terms of usage of those products? Well, that may seem like a simple question. The answer can be quite elusive and often impossible to attain.
Oracle contracts are too complex
In a perfect world you would just open up your contract management application, do a search on Oracle, and all your Oracle contracts would appear. You would even have your inventory of products and terms of conditions ready at any time for you to take action should an issue arise. In reality, however, this just never happens, and it’s not because of a lack of effort. Rather it’s because Oracle contracts are typically too complex for the most advanced contract management solution.
6 levels of managing your Oracle contracts
To manage an Oracle contract relationship, you have to manage six levels: your master agreements, your orders, your renewals, all those URLs that are in your contracts. And all those URLs that are not in your contracts but which Oracle tries to use against you during an audit, like their partitioning policy, for example. And, finally, all the stuff Oracle sales and LMS just make up as part of their internal policies.
Non-contractual policies are high-risk
Oracle’s use of non-contractual policies and internal practices put you at a great risk if you’re not prepared. Word of advice: don’t let Oracle get away with pushing these non-contractual items on you. Those things that are outside of your contract are Oracle’s problems, not yours. That’s easier said than done if you’re not prepared. If all of this wasn’t enough, many of these terms and policies can change without notice.
Like a 3D puzzle
How many contract management solutions out there are keeping track of your six levels of Oracle contracts and Oracle’s ever-changing policies? Zero, that’s how many. You have to think of your contractual arrangement with Oracle as a large 3D puzzle. The kind where if you look one way, the person is smiling, but if you look from another angle, the person is frowning. That’s the Oracle contract puzzle. The more pieces of the puzzle you have, the more precise you will be in your compliance measurements and the more you’ll be in control of your Oracle relationship.
Our approach to helping you
At Palisade Compliance, we start every engagement by looking at your agreements and building your Oracle contracting puzzle, taking into account what’s in the contract, but also looking at what’s not in the contract.
Our proprietary contract opportunity and risk evaluation is a core service that will get you moving toward your compliance goals, and identify how you can avoid problems with Oracle and take advantage of all the terms in your agreements to maximize your leverage with Oracle.
If you’re not in control of managing your Oracle contracts, you will be out of compliance. If you’re out of compliance, you will not be in control of your Oracle relationship. And if you’re not in control of that relationship, then Oracle is in control, and that’s not good.
For more information on our core offering or any of our other services to help you take back control of your Oracle relationship, please reach out to us.